Most Important Elements of Resignation Letter Format

All elements of a resignation letter are important. So let’s look at the next two elements that would feature on your resignation letter format.

Addressee

The addressee of your resignation is usually a top manager at your company. You have to address your resignation to this senior manager only, unless otherwise specified on your appointment letter or contract.

You can send a copy to your immediate senior or department chief. But usually, resignations are sent directly to the main signatory authority of a company.

Because without their acceptance and clearance, processes related to your resignation will not move forward.

A subject for Resignation Letter

The most common and obvious subject of the letter that most people write is ‘Resignation Letter’. Fine. It serves the purpose and is unpretentious.

However, by my humble opinion and experience, these two words sound rather curt and lack any empathy. Simply mentioning ‘Resignation Letter’ or similar words would lead me to an impression that a jobseeker was facing termination and hence chose to resign.

The best example of a resignation letter subject that I ever came across was in altogether in a different form. It simply said “Thanks for Every Opportunity to Develop Career”.

Obviously, this would sound more letter expressing gratitude. For an untrained eye or brain, the title would sound misleading.

But think again and read between the lines. No employee says thanks without reason. And a subject like that prompts the manager to read further and find the employee is subtly speaking about the resignation.

Job Title

This is another extremely important element of your resignation letter format. State the position or job title you’re holding while resigning. Most people tend to forget this.

They take for granted that HR departments are aware of their post. Yes, they are. But what about the next and future employers? Therefore, it’s very important to mention the position you’re holding on your resignation letter.

It’s a record that you held a position at the time of leaving the job and weren’t demoted or had to work at any other capacity.